Site Visit Scheduling Agent AI Agent
Automate site visit scheduling and reminders across WhatsApp, Voice while improving visit show rate and reducing no-shows.
Example: Site Visit Scheduling Agent that books slots, shares location, and captures feedback.
Sales Ops, Site Visit Ops, CRM Ops, CX
Website widget · Inbound number · WhatsApp deep link · Email · Walk-in lead form
Secure actions, supervised handoff, and full audit trails.
Built for teams that need speed and control
Outcomes-first jobs your buyers care about
Book site visit
How: Matches customer availability with sales team.
Outcome: Faster visits
Send directions
How: Shares maps and site contact.
Outcome: Better show rate
Send reminders
How: Automated reminders before visit.
Outcome: Lower no-shows
Capture feedback
How: Collects post-visit interest level.
Outcome: Higher conversions
Step-by-step flow buyers expect to see
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1
Trigger: visit request
Lead wants site visit.
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2
Schedule
Book slot.
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3
Confirm
Send directions + contact.
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4
Reminder
24h and 2h reminders.
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5
Exceptions
Reschedules.
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6
Wrap-up
Feedback + follow-up.
Real scenarios with clear resolution paths
Agent: Site visit booked for Sunday 11 AM.
Customer: Confirmed.
Customer: Can we move to Saturday?
Agent: Yes, updating slot.
Customer: I want a private tour.
Agent: Connecting you to the sales head.
Systems connected with secure actions
Systems of record
CRM, Inventory, Lead routing
Service stack
Ticketing, Knowledge base
Comms
Voice, WhatsApp, Email, Web chat
Action tools
Site visit scheduling, Document upload, Payment links, Calendar, Maps, CRM
Enterprise readiness built in
What you will improve
Lead qualification
Leads meeting budget and intent criteria.
Site visit show rate
Scheduled visits attended.
Time-to-first-response
Speed of first response.
Booking conversion
Qualified leads to bookings.
Documentation TAT
Time to complete paperwork.
Loan approval TAT
Time to loan approval for buyers.
CSAT/NPS
Customer satisfaction with sales and support.
Drop-off rate
Leads lost at each funnel stage.
Flexible to your policies, tone, and tools
A phased rollout with clear deliverables
Discovery + call listening
- Workflow map and intent list
- SOP alignment and compliance notes
- Success metrics and QA plan
Pilot on 1 channel + 1 workflow
- Agent prompts and guardrails
- Test cases and failover scripts
- Live dashboard with baseline KPIs
Expand intents + integrate systems
- System actions and data sync
- Multi-channel coverage
- Supervisor playbooks
Optimize + scale
- Continuous QA coaching
- A/B tested prompts and flows
- Governance and reporting
Buyer objections, answered
How do you handle exceptions?
The agent routes exceptions to a human with full context, suggested next steps, and a clear disposition.
What happens when the agent is unsure?
It asks clarifying questions, consults the approved knowledge base, or escalates based on confidence thresholds.
Can we restrict what it can say or do?
Yes. Guardrails lock sensitive responses and require approvals for authenticated actions.
How are transcripts stored?
Transcripts and action logs are stored with retention controls and audit access.
How does handoff work with our CRM or ticketing?
The agent writes structured notes, tags, and next steps directly into your system of record.
What languages and accents are supported for voice?
Major Indian and global languages with configurable voice and accent options.
See this agent live on your workflow
See the agent live with your data, policies, and channels.
Deploy an AI-supervised agent for your highest-volume workflow.
We consult, design, build, and manage the agent end-to-end.